Agency Coordinator Campaign Resources
This page will provide important Campaign information
for Fundraisers & Agency Coordinators
Thank you for Volunteering!
But first, let’s make it official!
Volunteering to lead your agency in raising funds for deserving charities is a huge contribution to our state. As an Agency Coordinator, you have what it takes to rally your team. Kudos for stepping up to the plate and becoming the leader your agency needs. If you have questions or need additional help, feel free to reach out to us.
CVC holds Open Office Hours bi-weekly on Tuesdays at 11:00am during the open campaign period.
Click here to register.
See you there!
All CVC Codes have changed as of Sep 1, 2019. Please print an updated Charity Directory.
The new CVC codes are six digit numbers and always begin with the number 2.
Power up Fundraising at Your Agency!
1. Promote Peer to Peer Fundraising
Peer to Peer Fundraising gives state employees in your agency the perfect opportunity to help CVC-approved charities by raising funds directly from their own personal and professional network. You can motivate employees to reach out to their friends, family, and colleagues locally and globally to support worthwhile causes. This expanded reach makes the campaign more personalized, more engaging, and more effective.
2. Host a Public Event
Maximize the reach of your fundraising campaign by hosting an exciting event that everyone can join. Create an event that you feel passionate about and raise funds for your designated charity by creating an event page and selling tickets online. You can easily setup your public event by clicking on Start a Fundraiser here at the CVC website. Your event will be featured on the Homepage so everyone can register easily. Rally your team by serving as team captain and adding team members for your event.
3. Coordinate Special Events
The sky’s the limit in your agency’s fundraising efforts. All Special Events must be registered with CVC prior to the event date. Be creative and kick start a special fundraising event for your agency. Special events are internal events that do not require a website, registration or ticket sales such as Public Events. Boost up your Special Event by accepting credit cards using the Converge or Authorize.net Mobile app.
Steps to Coordinating a Special Event:
- Step 1: Register the Special Event with CVC.
- Step 2: Download the Authorize.net Mobile app to electronically record cash/check payments and process credit cards (recommended) or log donations using the paper Special Events form. The mobile app works as a mobile cash register.
- Step 3: Summarize the funds collected and report charity designations using a paper Special Events Form.
- Step 4: Convert cash received to a check or money order. Mail funds collected to the CVC payment address provided below. Be sure to include a cover sheet.
- Step 5: Use the Special Events Form available in the Forms Library above to submit funds collected and charity designations with your online Transmittal Report.
4. Accept Mobile Credit Card Donations
Accept credit card donations for your Fundraising Events & Campaigns. Agencies may use the Converge gateway with CVC's Elavon Merchant account. Optional Credit Card Swipers are available for purchase. Please note, the mobile app will allow keying of credit card numbers if a credit card swiper is not used.
Download the Converge Mobile App!
View transaction history, and perform charges and refunds right from the mobile app.
ePledge is an online donation option for state employees.
The use of ePledge allows Agency Coordinators to further support
fundraising efforts at their agency by eliminating the required data entry
process of paper pledges. Transmittal Reports are not required for ePledges.
ePledge Fundraising Tools
Get on auto-pilot! Keeping track and maintaining visibility of who pledged (and who didn't) can become a bit of a task. By partnering with CVC with your email marketing efforts, CVC can send an ePledge email request to each employee at your agency and provide you with a global view of completed and uncompleted ePledge forms throughout the campaign.
When a donor at your agency completes an online ePledge you may receive an email notification confirming the employee's pledge.
Interested in ePledge Fundraising Tools? Contact us!
Paper Pledge Reporting Instructions
If you receive paper pledges, please follow the these instructions.
Please do not include ePledges with Transmittal Reports.
Commonwealth of Virginia Campaign
PO Box 91750, Alexandria, VA 23291-1750
Include this Cover Sheet when mailing funds collected.
Please do not mail cash. Convert cash to a check or money order before mailing.
Collect Paper Pledge Forms & Paper Special Event Forms
Paper pledge forms are for internal departmental use only. Please do not mail forms to CVC. Retain paper pledge forms at your agency according to the Library of Virginia retention schedule.
Submit Transmittal Report
Transmittal Reports are used to submit paper pledges to CVC. Total paper forms collected by payment method (cash/check, credit card, and payroll) and then click above to submit report.